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- End Phase Evaluation of the HIV Prevention Programme III (HAPP III) in Sierra Leone, Sierra Leone PDF Print E-mail

End Phase Evaluation of the HIV Prevention Programme III (HAPP III) in Sierra Leone


Closing date: 25 Aug 2017


End Phase Evaluation of the HIV Prevention Programme III (HAPP III)

in Sierra Leone

The National HIV/AIDS Secretariat (NAS) acting on behalf of the German Development Bank

(KfW) as the Executing Agency of the HAPP III Grant invites proposals from consultancy firms

to undertake a final evaluation of the HIV Prevention Programme III (HAPP III) implemented

by CARE Sierra Leone, ending in December 2017. The date for submission of Technical and

Financial Proposals is August 25, 2017.

Program Background

The German Government through KfW has been supporting the national response to HIV and

AIDS through its HIV/AIDS Prevention Programme (HAPP) since 2006 with the overall goal to

contribute to an improved sexual and reproductive health of Sierra Leone population; with

the expected outcome of preventing of HIV, unplanned pregnancies and gender-based

violence including female genital cutting and empowerment of girls and women. This

program is being implemented country wide and the current financing for the HAPP III since

2013 amounting to EUR 6 Million is ending in December 2017.

The current programme (HAPP III) focuses on;

i. Social marketing of condoms and behaviour change communication measures

implemented by CARE through the Sierra Leone Social Marketing and Development

Agency (SLaDA)

ii. Providing grants to support civil society organisations (NGOs and CBOs) interventions to

mitigate the impact of HIV/AIDS and gender-based violence (GBV) including Female

Genital Mutilation (FGM) managed by KPMG.

The result of the program is measured by four indicators:

Use of condoms among young people of 15-24 years at last sexual contact

Cost efficient realization of Social Marketing Component

Percentage of mothers with at least one daughter who do not intend to have their

daughter(s) circumcised

Reduction of stigmatization of HIV/AIDS positive people (Accepting Attitude to


Design of the HAPP III

The strategy of the programme is to integrate HIV and GBV issues into the larger Sexual

Reproductive Health and Rights (SRHR). The approach uses Social Marketing and Impact

Mitigation. Both approaches are directly linked to each other to create strong synergies.


The Social Marketing Component (including contraceptive commodity supply and

distribution) and Behavior Change Communication and Information Education and

Communication (BCC/IEC) activities are implemented by a newly established independent

Social Marketing Agency (NGO) called SLADA, which is mentored by CARE international. At

the end of HAPP III, a target of 16 million condoms would have been sold with a projected

income of about 54.000 Euros to be re-invested into the programme.

The Impact Mitigation Fund (IMF) Component supports local initiatives through community

based organisations (CBOs) and NGOs to mitigate the impact of HIV/AIDS and Gender Based

Violence (GBV) and to empower the young generation, especially girls, for improved SRHR

including their economic empowerment. The component adopts several approaches in

achieving the objectives of the component such as:

· raising awareness of the population about sexual and reproductive health and rights

(SRHR) and including HIV and GBV and their implications on healthy lives,

· contributing to the reduction of vulnerability of women and girls

· implementing strategies to decrease traditional harmful practices and gender based

violence using community based approaches

The activities of the Impact Mitigation Fund are coordinated by a steering committee while

that for Social Marketing implemented by SLaDA is mentored by CARE. All Districts in the

country have benefitted from the HAPP III intervention and the target population is people

within the reproductive age category with emphasis on girls and women.

Objectives and Scope of the Final Evaluation

The overall evaluation framework for HAPP III will use a mixed methods approach, involving

quantitative and qualitative methods. The Final evaluation is slated for the last quarter of

The draft report is due to reach KfW by 31st December 2017 and the final report by

31st January 2018.

The overall purpose of the end phase evaluation will measure improvements in SRH

outcomes (specifically decrease of Risk Contact of HIV, increased use of condoms by 15-24

year old generation, reduced stigmatization against people living with HIV and ratio of

mothers who do not intend their daughters to be subjected to FGM). The evaluation shall

also provide information on the socio-economic impact of the vulnerable women who

receive IMF-support. . Institutional and management capacity as well as the aspect of

funding strategies of the Social Marketing Component (SlaDA) are to be evaluated. In

addition, the end phase evaluation should generate important lessons learned and inform

existing and future KfW programmes using the current project models of Social Marketing

and IMF. Relevance, Impact, Effectiveness, Efficiency and sustainability of the program as well

as important risks and assumptions should be considered. Options/Recommendations for

future similar project strategies and activities should be developed based on the findings of

the evaluation.


The primary questions for the final evaluation are:

i. Did the programme contribute towards any observed statistically significant changes in

decreasing risky sexual behavior and attitude towards PLHIVs?

ii. Did the programme contribute towards any observed changes in the behavior of

women and opinion leaders towards FGM

iii. What is the probable impact of the Behavior Change Communication Interventions

within the social marketing and IMF interventions on Adolescents and young people?

iv. Did the planned IMF outputs contribute to achieving the programme outcome

v. Is the steering structure of the program appropriate for delivering the required


vi. Is the institutional and managerial capacities of SLADA effective for resource

mobilization to guaranty sustainability

vii. Did the programme have any limitations, risks and threats and unintended results?

Quantitative assessment should be based on available information (DHS, other surveys and

study reports) complemented by population-based sampling methods to assess changes in

the project impact indicators.

Qualitative methods should document the probable mechanisms behind observed

quantitative changes together with lessons learned, key success factors and likely efficiency

characteristics and options for future interventions.

The evaluation would ensure beneficiary/community participation through the use of

participatory methods.

Scope of Services Requested

The consulting agency/firm will design and implement an end phase evaluation, fully

addressing its objectives and evaluation questions and encompassing the full scope of the

evaluation, which includes an overview of available information, the need for specific surveys

and studies, as well as developing the overall design and detailed protocol for the household

surveys and the qualitative study.

The agency will provide an inception report/technical report that demonstrates correct

understanding and interpretation of the objectives and scope of the assignment, explains

the methodology (including the sampling design for the household surveys) for the

evaluation and gives an action plan with timelines and the data management process.


Following approval of the inception report/technical report (specifically the design aspects of

the evaluation), the agency will prepare the survey methodology (including a sampling design

and its rationale), detailed plan and protocol for collecting, processing and analyzing data.

NAS and CARE will provide all documents relevant to understanding the HAPP III, provide

feedback/approve inception report and detailed methodology/protocol and input to the draft

evaluation report to be presented and discussed in a workshop.

The selected agency will be required to deliver to NAS the cleaned data sets. The primary

deliverable is the final evaluation report to be finalized after the workshop and the feed-back

of the commissioning institution NAS, CARE and KfW.

Expected Deliverables and Timeline (Proposed)

Activity Expected Timeline

Submission of Proposals (Technical and Financial) August 25, 2017

Award/Signing of Contract September 6, 2017

Draft Evaluation Report December 6, 2017

Response from NAS, CARE and KfW December 19, 2017

Final Report January 31,2018

Management of the Evaluation

The Deputy Director will be the NAS primary point of contact for this assignment. The NAS

M&E Specialist and Health Coordinator & Senior Program Officer from CARE will provide

technical and managerial input at the various stages of the evaluation.

Evaluation Team, Skills and Experience

The Firm should have extensive experience in similar assignments in HIV and AIDS, health and

other social science programmes. At least ten (10) years of experience in conducting final

evaluations and a solid understanding of Sierra Leone and demonstrate experience leading

teams and strong critical analysis and report writing skills required. The Firm requires a

multi-disciplinary team providing technical expertise and experience in the fields of Public

Health, Social Sciences, Management, Statistics, Monitoring and Evaluation.

Selection Process

Technical Proposal

i. Qualification Summary (Maximum 2 Pages)

Describe your firm’s interest and capability for undertaking this assignment. Include relevant

qualifications, skill sets and experience.

ii. Evaluation Methodology (Maximum 5 Pages)

Propose a design and methodology that takes into account the objectives and scope of the

assignment. Workplans and timelines should be included.

iii. Team Members’ Profile and Qualifications (Maximum 2 Pages)

Concise abstract of experiences that explains the background and expertise the team

members will bring to the evaluation. Include CVs/resumes as attachments.



Include a minimum of three references familiar with the quality and reliability of the

firm’s work. Contact phone number and email address should be provided with a brief

description of services provided, and the time frame in which services were provided.

Work Samples:

Provide two written samples of previous work done in the past three years, at least one of

which is an evaluation report.

The technical proposal will be graded as follows:

Component Marks

Qualification Summary 20

Evaluation Methodology 60

Team Members’ Qualifications 20


Financial Proposal

Details of financial offer should be presented in Euros indicating remuneration and


Selection Process

The technical and financial proposals will be evaluated separately. Financial proposals will

be opened only for those applicants scoring at least 80%.

The final score will give a weightage of 80% to the technical proposal and 20% to the

financial proposal.

NAS will contact shortlisted applicants only, for the next stages in the selection process.

Proposals (both technical and financial in two separate sealed envelopes) shall be placed

in a single envelope and clearly marked “Proposal for end phase evaluation of the HIV

Prevention Programme III (HAPP III) in Sierra Leone” to reach the address below on or

before close of business on August 25, 2017


National HIV/AIDS Secretariat (NAS)

15 Kingharman Road





Proposals (both technical and financial in two separate sealed envelopes) shall be placed

in a single envelope and clearly marked “Proposal for end phase evaluation of the HIV

Prevention Programme III (HAPP III) in Sierra Leone” to reach the address below on or

before close of business on August 25, 2017


National HIV/AIDS Secretariat (NAS)

15 Kingharman Road





Job posted on 2 August 2017.

Please mention Ethical Jobs while applying for this position.